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Rent vs Buy Guide

Purchase vs. Rental

Purchasing or Renting Aleratec Equipment

HDD/USB duplicators

Which Option Is Right for Your Organization?

Purchasing or upgrading office equipment is a part of doing business. However, some companies choose to rent more expensive equipment rather than buying it outright for various reasons and there are pros and cons to both. Aleratec gives customers the choice of renting many of its products, including large-scale hard disk drive HDD duplicators, USB flash drive duplicators, charge/sync cabinets and stations, optical disc duplicators and more. This buyer's guide explores the advantages and disadvantages of renting versus owning to help you make the best decision.


Advantages of Renting Aleratec Equipment

Lower initial cost: One major advantage of renting is that you gain access to Aleratec products with a minimal initial investment, and the saved capital can be redirected to other areas of the company. Renting equipment can also be less costly than financing where interest charges can be steep.

Flexibility: Renting gives IT departments more flexibility to adapt to changing business requirements. It also gives managers a chance to test a product first to see if it's a good fit. Some customers don't want to own equipment they use only occasionally, for instance software upgrades that occur once every three years. With renting, you can complete special projects without a significant effect on cash flow.

Access to the Latest Technologies: As new products are rolled out each year, so are new features. Renting gives customers an inexpensive way to access the most recent Aleratec technologies and products.

Disadvantages of Renting Aleratec Equipment

Short term: One obvious disadvantage to renting is that you don't own it and there's always the possibility that you'll need it after it's been returned. This could put you at a competitive disadvantage if your business needs change suddenly.

Higher long-term cost: Renting equipment can be financially advantageous, but only for a set period of time. If you keep the equipment for longer than you expect, the cost may be the same or higher than if you had purchased the equipment initially.

Advantages of Purchasing Aleratec Equipment

Ownership: Aleratec products tend to have a long and industrious office life, so purchasing equipment can make better financially sense even if the needs are only occasional, yet long term.

Control: Ownership also gives you total control over the equipment with less concern about consequences from damage, dents or scratches.

Building Equity: Owning equipment can build equity and is often a better choice for well-established companies.

Tax incentives: Internal Revenue Code may allow you to deduct the cost of some newly purchased assets in the first year. In addition, many large equipment purchases are eligible to receive tax savings through depreciation deductions. Be sure to consult an appropriate tax professional to see if there are any tax benefits for your company when buying Aleratec equipment over renting.

Disadvantages of Purchasing Aleratec Equipment

Higher upfront cost: Purchasing business equipment can be more difficult for smaller, less established companies that are concerned about preserving capital.

Less flexibility with upgrades: Some high-tech business tools need to be replaced every few years due to technological advances or shifts in company protocol. A new manager may decide that personnel should be using tablets instead of laptops, rendering an existing hard drive duplicator less useful than a tablet charge/sync

What's the Answer?

If your company works with hard disk drives, solid state drives, and USB flash drives on a regular basis and you can afford the initial investment, purchasing Aleratec products may be a better option. However, if the equipment will only be used occasionally and you want preserve capital, renting may be a better financial choice. Whether you buy or rent, acquiring the right office equipment is an important part of any business plan and all options should be considered carefully.


Aleratec rents products on a month-to-month basis with reasonable prices. The program also allows you to purchase the equipment should you decide to keep it. We currently offer:



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